If your like me and have minor OCD then this article will make perfect sense to you, and if not then you could improve your efficiency with these great tips
Rearrange and purge
A clean and tidy work environment is the first step towards productivity. Start by clearing out the old to make way for the new.
Renew old systems
Its easy to get stuck in your ways and keep to the same way of working. But as a change is as good as a rest, now is the time to reinvent and renew vital office systems.
Rearrange and purge
A clean and tidy work environment is the first step towards productivity. Start by clearing out the old to make way for the new.
- Declutter – Empty, shred and remove anything that’s not needed or used. This will make it easier to find the daily necessities.
- Rethink the layout – plan your office around daily needs and tasks, creating a fluent workspace where you and your team can work efficiently.
- Find everything a home – all remaining items need a suitable home so anything can be found in a heartbeat.
Renew old systems
Its easy to get stuck in your ways and keep to the same way of working. But as a change is as good as a rest, now is the time to reinvent and renew vital office systems.
- Create work zones – decide what happens and were. Whether that is a dedicated non-PC area or a corner for brainstorming, creating zones will reduce unwanted crossover and distractions.
- Revise your filing – as the world moves into the digital age, it is important to decide which documents can be stored digitally and which documents need to stay physical.
- Keep emails in check – organise your emails into priority folders, from urgent ‘read now’ emails to emails that can be kept until the end of the day – less time wasted and admin for everyone.
Renovate communication
Though we’re more connected than ever, effective communication can sometimes fall short.
Renovate desk space
For maximum productivity, it’s vital that every desk is organised – physically and digitally.
Though we’re more connected than ever, effective communication can sometimes fall short.
- Keep fresh – don’t solely keep to emails for online communication – try new apps such as slack for an all-in-one team conversation tool.
- Response folder – whether for co-workers or clients, add any items that require a discussion to a response folder that can be checked frequently – this means nothing will be forgotten.
- Be direct – living in the digital age means it’s easy to stay behind our screens. Restore and encourage direct communication between employees – its quick, easy and effective.
Renovate desk space
For maximum productivity, it’s vital that every desk is organised – physically and digitally.
- At arms reach – keep essential everyday items on your desk within reach, with frequently used items in draws to avoid stationary pile ups.
- Create a system that flows – whether on your computer or in hand, organise documents into three folders or trays; inbox, in-progress, and complete.
- Expiry dates – avoid the inevitable document pile up by marking filed documents with an expiry date. Files that are no longer needed can be discarded to keep your filing manageable and slim.
